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HR Coordinator - Wimbledon - (Fixed term contract)

Job Type: Full Time
Contract Type: Contract
Salary: Competitive

At ODE you will be joining a fast-moving and technically diverse environment. ODE is unique and often takes projects from feasibility to completion and beyond. We undertake an unusually wide range of work, offering variety, challenge and opportunities for original, innovative engineering that is tailored to the needs of each project.

We currently have an opportunity for a HR Coordinator based in our Wimbledon Office on an 18 month fixed term contract covering maternity leave. Immediate start.

The Role

To support the SHEQ & HR Director acting as the first point of contact for the HR Function. Acting as the HR Admin lead, fulfilling a ‘hands-on’ admin role. Undertake project work.


  • To advise managers and employees regarding HR policies, procedures and processes, escalating more complex queries to the SHEQ & HR Director.
  • Assist the SHEQ & HR Director with the supervision of the HR Administrator.
  • Manage the new starter process - producing offers/contracts of employment and contractor services documentation, notifying key personnel, administering all starter documentation and checks.
  • Advise the Payroll Manager of starters, leavers, changes to contracts etc.
  • Manage the leaver process – resignation letters, notifying key personnel, conducting exit interviews for junior staff.
  • Maintain HR database/system.
  • Administer employee benefits including pension, private healthcare and childcare vouchers.
  • Assist with visa applications.
  • Administration of the Company annual salary review process.
  • Manage staff annual leave records and the administration of the end of year review of balances and long service awards.
  • Assist with the review and updating of Company policies and procedures.
  • Run monthly personnel summary reports.  
  • Alongside managers monitor assignment end dates, renewing or ending accordingly in line with company policy.
  • Administer the annual appraisal process.
  • Manage maternity/paternity/flexible working requests.

Competencies & Soft Skills:

  • Excellent verbal and written communication skills. Ability to interact successfully with people at all levels within the organisation and build credibility.
  • Must have high attention to detail and able to work quickly and accurately.
  • Positive, can-do, flexible and proactive work ethic and take personal ownership for ensuring the job gets done.
  • A great team player who can provide a good internal customer service is essential.
  • High degree of confidentiality and integrity.
  • Commercial awareness.

Qualifications and Competencies

  • Degree educated or part CIPD qualified.
  • Must have proven and well developed administrative experience within an HR environment.
  • Good basic working knowledge of UK employment law.
  • Previous experience/knowledge of HR Systems.
  • Intermediate IT literacy with competent knowledge of Microsoft Office

Your application

Please send your CV and Cover Letter to Recruitment@ode-ltd.co.uk . Closing date for applications is Friday 27th April 2018. We would like to take this opportunity to thank you for your interest in this vacancy. Your application will be carefully considered during the initial screening process. Unfortunately due to the high volumes of applicants we are unable to personally respond with everyone that applies but we will contact you if you are selected to progress in the recruitment process.

ODE is an equal opportunities employer.

To comply with immigration legislation, ODE is legally required to verify your right to work in the UK.

Candidates requiring sponsorship to work in the UK will be considered alongside other applicants. Appointments will be based upon ODE being able to provide evidence that there are no other suitable candidates for this vacancy within the EU/EEA or the role is listed on The Shortage Occupation List.




50 Years