Administrator (Bids and Proposals)

Contract Type: Permanent
Location: Wimbledon, London
Salary: Competitive

Reference: 894242_1635432108
Industry: Engineering
Required Skills: Administration, Salesforce, MailManager, Tenders, Proposals

Job Description

We are currently seeking an enthusiastic and conscientious Administrator with a keen eye for detail to join the Bids and Proposals team to assist with day-to-day administrative activities and ensure that they deliver their work efficiently, on time and within budget working to strict deadlines.

We currently have an opportunity for an Administrator to be based in Wimbledon, London on a Staff basis.

The Role:

To effectively provide administration support to the Bid & Proposal Team when completing questionnaires, pre-qualifications, tenders and commercial proposals for current and potential customers.

Scope of Responsibilities:

  • Completing customer questionnaires and compliance documents
  • Maintaining central register of all tenders being submitted and outcomes of these
  • Assisting in the preparation of Group PQQ's, tenders, proposals, coordinating inputs from multi-disciplinary departments
  • Creation of presentations
  • Assisting project teams with document amendments / updates, ensuring brand guide is followed
  • Ensuring supplier portal information is current
  • Complying with GDPR policies and ODE code of conduct
  • Provision of general administration / secretarial support for Business Development, Proposals and ODE project teams
  • Generation of proposal numbers on Salesforce and subsequent setup of proposal folder, MailManager etc.
  • Manage and maintain the currency of personnel CV's for inclusion in pre- qualifications and proposals.
  • Case studies and project data sheets - creation and revision
  • Maintain experience list
  • Work within Salesforce, ensuring database details up to date, for use as a BD tool for mailshots
  • Organise national and international travel arrangements for ODE personnel
  • Internal meeting organisation
  • Manage and maintain the currency of internal organisation charts
  • Process SPR project team expenses
  • MS Word software support to engineers
  • Interaction with other ODE offices - Great Yarmouth, Taiwan etc
  • Ad Hoc tasks as required

Performance Indicators:

  • All deadlines met with adequate time for Bid & Proposal Manager to review
  • Optimises processes to raise efficiency

ODE is currently recruiting for an Administrator working with the New Business, Bids and Proposals team to join us based out of our Wimbledon, London office on a Full Time Staff basis (remote hybrid working available). Application deadline is 21st November 2021. Please click on the job title below to view the Job Description and apply to it!

Safety and Environmental Related Tasks:

  • Ensure their work implements adequate Health, Safety and Environmental work practices, procedures and methods to meet all statutory requirements and the Company SHEQ Management System

Competencies & Soft Skills:

  • Detail conscious
  • Comfortable with working flexible hours to meet deadlines
  • Attention to detail
  • High tolerance for uncertainty, results orientation
  • Strong work ethic
  • Ability to multi-task
  • Excellent written and verbal communication skills
  • Confident and outgoing individual
  • Team player
  • Excellent English language skills and ability to grammatically proof documents
  • Driven and proactive with the ability to work on own initiative to meet the demands of the role
  • Extensive working knowledge of MS Office packages
  • Keen to learn new skills

Qualifications and Experience:

  • Educated to A level or equivalent standard (Technical/Engineering, English) and/or NVQ 3
  • Must have proven and well-developed experience within an office environment, in a bid, proposals or administrative role
  • Industry knowledge of Oil & Gas or Renewables is advantageous

Closing date for applications is 21st November 2021. We would like to take this opportunity to thank you for your interest in this vacancy. Your application will be carefully considered during the initial screening process. Unfortunately, due to the high volumes of applicants we are unable to personally respond with everyone that applies but we will contact you if you are

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